Guidance from ADI Leak Detection. Content reviewed 30 September 2026.
Prepare for your first insurance claim call
Use this checklist to identify missing information. It checks your preparation, not your eligibility for a payout. Do not delay reporting while trying to complete every item.
Answer all four questions to identify gaps in your first-call record. Answers reset when you reload this page.
Describe observations without guessing the cause
Say when you first noticed the damage, which areas are affected and what has changed. “A stain appeared on the hall ceiling on Tuesday” records an observation. “The pipe has leaked for six months” is a different claim and needs evidence.
If the cause is unknown, say so. Send an engineer’s findings as a separate report when available. Keep the original record and add later information with its date.
Record each cover decision separately
- Damage to the building and any contents.
- The investigation and any opening needed to reach the source.
- The failed pipe or component repair.
- Drying, access reinstatement and other agreed work.
Ask the insurer which items are accepted, declined or awaiting evidence, and request the relevant wording. A claim reference confirms that the incident has been logged; it does not confirm payment for every item.
What if information is missing?
Identify the missing item and who can supply it. You may need the building policyholder’s details, a contractor’s invoice or a technical explanation. Keep an outstanding-items list with the request date and expected reply.
If hidden damage is described as gradual, supply the chronology of what you could see and when you acted. The Financial Ombudsman explains how the circumstances may affect its assessment.
Keep the enquiry with your claim file
Record the call date, contact name, claim reference, information requested and next action. Ask for important approvals in writing.
Use the claim record and document checklist. It provides a repeatable way to organise photographs, invoices and correspondence.
